Minutes of Meetings
Southbrook Condo Association Meeting Minutes
Thursday, May 30, 2019
Fellowship Alliance Church Sanctuary
1. Board Chairman Kevin Bute called the meeting to order at 6:05 pm.
2. The roll was not called since 43 owners had returned proxies and 16 people were present for a total of 59 so a quorum was met.
3. Minutes from the last Association Meeting (December 10, 2018) were approved as written.
4. Property Manager’s Report presented by Gene Murray of Murray Management:
a. Painting is done on a cycle of 6 years. The buildings to be painted in 2019 are: Units 17-18, 47-54
and 81-88. After the 5th year there would be a pause of a year, saving around $39,000.
b. Two thirds of the spring walk around items have been completed.
c. The gutters have been cleaned. Let Gene know if there is a problem with a clogged gutter.
d. Landscaping behind 31-39 is in progress. Stumps will be ground and some trees removed.
e. Information about ice dams was provided. Southbrook had less than other places Gene manages.
5. Financial Report:
First Security Checking $ 18,437.18
First Security Savings $130,258.46
Stockman Bank CD $123,353.55
First Security Road Account $124,341.55
6. Road Report:
a. Kevin Bute announced that the road project will be delayed until 2020 due to a lack of acceptable bids. Apex Construction was the only bid received at $380,000. The Board wanted at least three bids before awarding the project.
b. The engineer for the project is Ned Miller with ICEM Engineering, who was present, and answered questions. There will be requests for bids from contractors in the winter of 2020.
c. There was a discussion about replacing the concrete driveways. This will be decided on a case-by-case basis and the cost will be the responsibility of the owner.
d. The lifespan of the new street will be approximately 30 years if taken care of properly. The curbs will
be removed and replaced with a “roll-down” curb to better help with snow removal.
e. Parking strips are needed in the parking areas.
f. There will be new mailboxes installed as part of the road construction project.
g. There may be a dumpster placed on the property during the construction to help alleviate the problem of trash removal when the road is disrupted.
h. There will be sprinkler upgrades and some of the larger trees may be removed due to the roots interfering with the sprinklers and the road surfaces.
7. Miscellaneous Items:
*Dogs must be on a leash at all times when outside and cleaned up after they do their thing.
*Dryer vents should be cleaned on a regular basis. Southbrook no longer has a vendor who will clean the vents.
*The buildings are aging and more repairs and expenses are to be expected.
*Please place garbage cans out the night before or the morning of pickup and return them to your garage on that day.
Kevin Bute adjourned the meeting at 7:00 p.m.
Respectfully submitted by
Southbrook Condo Association Special Meeting Minutes