Building Insurance: Insurance for exterior and common elements is
billed in the summer of each year. Individuals should purchase
insurance for the contents and interior of their unit from the carrier
of their choice. Southbrook insurance carrier is HUB
International, our agent is Blaine Martin, 582-8868 . Film
85-1816 and 1817.
Parking: No curbside parking is allowed. Recreational
vehicles (motor homes, boats, trailers) may be parked in the complex
for a period NOT TO EXCEED 48 hours. Film 103-1573.
4. Storm Doors: Storm/screen doors shall adhere to a uniform
standard such as Northwoods Model #N80-08 (available at Lake Glass). Film 103-1573.
Pets: No more than two pets shall be permitted per unit. “Pets”
are hereby defined as cats or dogs. Dogs must be on leash at all times
they are outside of an owner’s unit. Owners must pick up dog
feces promptly and repeated urination in the same spots causing damage
to lawns and shrubs is not allowed. Pets making disturbing noises
or displaying aggressive behavior are not allowed. All cats must wear
bells or other devices to minimize predation to wildlife at all times
they are outside of an owner’s unit. Pets may only be tethered to the
owner’s patio. Document #2331223
6. Clothes Lines: Allowed for a maximum of 4 hours on patios, not on public entryways. Film 103-1573.
7. Sound Systems: No sound system may be played within unit or common element at a level audible in other units.
8. Speed Limit: Vehicles are to be driven at a speed no greater than 10 miles per hour.
9. Firewood: Firewood is to be stored in garage; not on patios or common areas.
10. Blinds: Patio blinds are to be bamboo. Film 103-1573.
Personal Property: Personal property should not be stored on common
elements or public entryways (this includes bikes/toys). Film
Exterior Alterations: No owner may change, alter or remodel the
exterior of the unit without prior written consent of the
Association. Requests should be in writing to the Board
President. Film 85-1814.
13. Use of Unit: The use of all units shall be for residential purposes only and no commercial use. Film
Display: Unit owners should not hang or display anything on the
outside of the windows or walls of a building. No sign, awning, canopy,
radio or TV antenna shall be affixed to or placed upon the exterior
wall or roof without prior consent of the Association. Film
Rental Agreements: All residents of Southbrook who are not the owner of
record are required to execute a Southbrook Condo Association Rental
Agreement, which may be found on this website, and place it on
file with the Board of Directors before occupancy. Document
Violation of By-laws/Policies: Unit owners in violation of the
By-laws and Policies can have fines levied against them by the Board of
Directors. A first-time violator will receive a written notice. The 2nd offense is
a $50 fine, the 3rd is $75 and the 4th
is $100. Unpaid fines after 90 days will result in a lien being place
on that unit. Unit owners are responsible for violations by their
renters at a rate 50% higher ($75, $112.50, $150), and so forth.
17. Barbecue Grills/Portable Fire Pits: The use of charcoal-fired grills/portable
fire pits is not allowed at Southbrook.
18. Radon Mitigation: The Southbrook Board of Directors (BOD) recognizes
that the U.S. EPA has recommended mitigating radon levels when they exceed 4.0 picocuries/liter
of air (pCi/L) in an occupied space. Montana tends to have
naturally high radon levels existing in the topsoil and there have been
cases at Southbrook where the radon levels have exceeded the EPA
guidelines. Some unit owners may have a personal concern about the
radon exposure in their unit and may wish to take action to test the
radon level and reduce it. At this time there are no mandatory levels
at which mitigation is required by the U.S. EPA.The Southbrook BOD
however, will not withhold permission to mitigate radon levels when a
unit owner wishes to do so but will not be participating in the cost of
radon gas mitigation. As it relates to the Southbrook Condominium
Association involvement, the Southbrook BOD will only need to be
contacted to approve the equipment location of the mitigation system prior
to installation since it would affect the exterior appearance or
structural components of the building. The testing or the mitigation
contractor will not be mandated by the Southbrook Condominium
Association or the Southbrook BOD in any way. Requests for approval of
radon mitigation plans and specifications shall be submitted to the
Southbrook Condominium Association, through the onsite resident manager
Leasing: No more than thirty-five percent (35%) of the units of
Southbrook Condominium Association may be leased at any given time to a
Third Party. Any Owner engaged in leasing or subleasing
activities as of the date of this Amendment shall be allowed to
continue leasing or subleasing activities until said Unit is sold or
conveyed to a Third Party. Any Unit Owner engaged in leasing or
subleasing activity must, upon the sale or conveyance of said Unit,
notify any potential buyer or person taking title that no more than
thirty-five percent (35%) of the Units of Southbrook Condominium
Association may be leased at any given time to a Third Party. For the
purpose of this provision, “Third Party” shall be defined as any person
who is not an Owner as that term is defined in the Declarations.
All lease agreements must be submitted to the Board of Directors prior
to execution by the Owner. Owners shall also submit a “Unit
Rental Agreement” to the Board of Directors for each tenant/lease
(Document # 2361577) no less than thirty (30) days prior to executing
or extending a lease. Additionally, if an Owner fails to provide
the “Unit Rental Agreement” to the Board of Directors as outlined
above, the Board may impose reasonable monetary penalties according to
the By-Law Violation Policy (Document #2188220).
No owner may lease a Unit for fewer than twelve (12) months.
Owners may apply for a hearing before the Board for temporary or special variances in case of hardship. Permission
to lease will be granted at the sole discretion of the Board of Directors.
20. Action by Written Ballot:
Unless prohibited or limited by the Covenants, Declarations or Bylaws,
any action that the Association my take at any Bi-Annual or Special
Meeting of members may be taken without a meeting if the Association
delivers a written ballot to every member entitled to vote on the
written ballot shall: 1. Set forth each proposed action. 2. Provide an
opportunity to vote for or against each proposed action.
by written ballot pursuant to this section is only valid if both: 1.
The number of ballots equals or exceeds the quorum required to be
present at a meeting authorizing the action. 2. The number of approvals
equals or exceeds the number of votes that would be required to approve
the matter at a meeting at which the total number of votes cast was the
same as the number of votes cast by ballot.
All solicitations for votes by written ballot shall: 1. Indicate the
number of responses needed to meet the quorum requirements. 2. State
the percentage of approvals necessary to approve each matter other than
election of directors. 3. Specify the time by which a ballot must be
delivered to the Association in order to be counted.
E. Except as otherwise provided in the Covenants,
Declarations and Bylaws, a written ballot shall not be revoked.
Parking: No more than two vehicles per unit are to be parked in
the complex; one in the garage and one on the owner’s pad. Curbside
parking is not allowed.
Trash Collection: Containers for trash collection should be set
out at curbside the night before or the morning of collection and then
promptly returned to garages.
3. Washers/Dryers: Should not be operated before 7AM or after 10:30 PM.
Winter: When absent from unit, set thermostat at 55 degrees or
higher and leave kitchen and bathroom cupboard doors open. Leave a key
with the Resident Manager or a neighbor so inspection can be made in
extremely cold weather. This policy has been established to avoid
frozen pipes and subsequent damage from water leakage.
5. Entryways: Should be kept clear of all items to allow access to emergency personnel.
6. Display: Flags and plants are permitted.
Insurance Deductible: Southbrook’s policy currently has a $10,000
deductible. A cost-sharing Supplemental Insurance plan has been created
(details on the website or available on request).
Maintenance, business or financial matters:
Nancy Stetter 587-2334